Knowvation™ is a web-based, file type agnostic, full-text search and retrieval content management system. Knowvation™ allows organizations to store, search, retrieve, browse and manage a diverse set of content/digital objects within one easy to use system.

Basic Search Options

Boolean Search

A primary query type that accepts queries constructed with Boolean logic. The default operator between query terms is AND. A query for term1 term2 is logically equivalent to a query for term1 AND term2.

The stemmed query terms are used to compare against stemmed terms in the index. For example, the query term territorial could be stemmed to the base term of territor and the query term legislature could be stemmed to the base term of legislat. As a result, a Boolean Search for territorial legislature could match results with terms such as legislative territory.

No semantic term expansion occurs in this type of search. For example, a Boolean Search using the query term intelligent would not match the indexed term smart.

Refer to the Boolean Operators table below for details on constructing queries using Boolean logic.

Concept Search

A primary query type that accepts plain English queries without Boolean Operators. Semantic expansion is automatically performed on all query words. For example, a Concept Search using the query term territory could find documents containing the indexed term district. Documents that contain all of the query terms (in either their original form or their expanded form) will be returned in the results.

The Concept Search type does not recognize Boolean Operators (such as + - AND or OR). For example, a Concept Search for territory AND legislative could return results containing all of these words:

• territory (or any expanded version of this term, such as district)
• AND
• legislative

In this case, the word AND is considered a search term, not a Boolean Operator.

Pattern Search

A primary query type that processes plain English queries, but tolerates spelling differences in either the body of the text or the queries. Pattern expansion is automatically performed on all query words to the level specified in the "Pattern Search, Similarity Setting" preference.

Exact Search

A primary query type used to find exact matches for query terms. The query terms are not stemmed or expanded in any way. Queries using Boolean logic are accepted. The default operator between query terms is AND; thus, a query for term1 term2 is logically equivalent to a query for term1 AND term2.

In the Exact search type, a search for territorial will match ONLY the word territorial. Thus, a search for territorial legislature would find documents containing those two exact terms. Some of the results may coincidentally also contain stemmed versions of these terms, but those terms would not be considered matched terms, and would not be highlighted as such.

The Exact Search type provides a way to find documents with ONLY the desired terms. For example, to find all documents that contain the exact terms territorial legislature but do not also contain the exact terms legislative territory, use an Exact Search for territorial legislature -legislative -territory. Note: the order of the query terms does not matter.

Refer to the Boolean Operators table below for details on constructing queries using Boolean logic.

Wildcard Characters

Wildcard characters allow you to search for multiple terms at once or to find words with unknown or incorrect spelling. Use wildcard characters (*, ?, [search expression], ^, -, <, >, ~) to substitute for the part of the word, name, or number that varies among the terms in the index.

Wildcard characters are best used with Exact Search type. Although they can be used with Concept Search or Keyword Search types, these searches may yield unexpected results due to the stemming and semantic expansion of the terms. Wildcard characters are ignored in the Pattern Search type.

Wildcards can be used in full text search or field entries, in multiple words, and even multiple times in one word. For the most relevant results, if you are looking for "unknown" information within a field, it is best to perform the wildcard search within that field.

Boolean Operators

Advanced search options:

Fielded Search ("Filters" tab selected)

A query performed against the document metadata, it limits responses by allowing you to enter specific metadata fields (such as a full or partial title, collection, author, etc.). A metadata field search can be done against metadata only (one or more fields at a time) or in conjunction with a full-text search.

Fields

Specific fields made available for the fielded search and result list can be selected under the fields tab. Placing a check mark in the box next to the field under the results tab then selecting update will make it available for the results list. Placing a check mark in the box next to the field under the search tab then selecting update will make it available for fielded search.

Reordering Fields

You can rearrange fields as you desire by dragging and dropping fields in the left panel:

• go to left panel of advanced search
• select fields tab
• drag fields to rearrange:

search tab will reorder filters result tab will reorder columns and fields in result view

Libraries

Expand or limit your search by including or excluding libraries from the list shown. Note that if you do not have permission to search a particular library, it will not be shown in the list. To include a library in your search, check the box beside that library.

Under the advanced search panel, there can be multiple facets that allow you to narrow down the file(s) you are looking for. An example of a facet is "Meta Format" or "Year". If you search for a document and you see multiple years listed, you can select one of the years which can help you narrow your search.

Allows you to browse through designated browse fields in all documents. For example, documents may have a test series (browse1) as part of the metadata, so you can browse in a specific folder where you will find documents belonging to that test series. Selecting the caret to the left of the test series in this example would expand browse levels below that top level (browse2-4). Selecting the highlighted browse field will yield the resulting documents at that level. Additional options may be displayed to the right of each one depending on the user's permissions. Show more displays a browse only view.

Results View/Format

The user can choose which format to view his results in by selecting column format, row format, thumbnail format, or the map view. Additionally, format can be predefined in user preferences.

Column Format

Search results will be displayed in a table with metadata columns (x-axis) and documents (y-axis).

Row Format

Results will display in a list of metadata values.

Thumbnail Format

Results will display as large picture icons with the filename in a matrix (suitable for Photograph collections).

The map view allows you to view documents and where that document's geospatial location places it on earth. You can zoom in and out of the map, search a bounded square area for records, expand the map to full size, and find a location using the controls in the upper left corner of the map overlay.

In order to search a bounded square area for records, choose the square icon in the upper left corner of the map overlay. Then select the upper left point on the map to be bounded and drag to the lower right point. Search performed at this point will be limited by the bounded region.

Clicking on the map circles on edges of the polygons will open a modal dialog with the selected record in the right corner of the screen. Additionally, selecting the thumbnails at the bottom of the screen will open a dialog for the document selected.

Advanced Settings

If you select the box, with the plus sign inside it, located at the top left corner of the map overlay, you have access to multiple overlay features.

Coordinate Field Search

You may search records by manually typing in coordinates in the manual coordinates entry panel. Suppose you are searching for a record that has longitude of approximately 70 degrees. Type in following coordinates Longitude(X1): 69 , Longitude(X2): 71, Latitude(Y1) : 89.999, Latitude(Y2) : -89.999 and hit search button in the lower left corner. Your search will be constrained with appropriate boundary box. Hover over the globe in the Pagination panel to see the visual representation of your geospatial constraint.

Understanding your results on the map

In Knowvation every element that is geo-referenced gets a single point (that controls which geo cluster the element is assigned to) and an optional shape (rectangle or more complicated shape) to represent coverage.

1) When user searches for items on the map the search is executed against the intersection of the search area with the document shape structure.

2) When the search results are displayed on the map, they can be portrayed in several ways:

• Clusters
• Shapes
• Both

Clusters:

When clusters are displayed, the results are grouped into a geo cluster that is displayed as a dot with a number on the map (each dot represents an area (the area is visible as a green dashed outline when hovering over the dot with the mouse)). A cluster represent all records whose cluster point is within that area.

Shapes:

When shapes are displayed, the system will display the shape that is assigned to the record (single point, or an actual polygon). Note that shapes only become visible as the user zooms in - since when the zoom level is too high it doesn't make sense to show small shapes. Individual points are only shown at the close zoom levels.

Both:

When both are displayed, the system will show clusters for items that are are not visible as shapes (due to zoom level) and it will show shapes for the items that should be visible as shapes for the current zoom level. When both (clusters and shapes) are shown the cluster number may differ from the cluster number displayed for clusters only. This is because all shapes that are visible will be subtracted from the cluster number.

Chipping:

Chipping an image allows you to select a portion of the image overlay and save that highlighted portion. You can chip a document by selecting the scissors icon, which will turn red when selected. Then highlight the portion of the image that you would like to chip. Select the Chip button and your chip download should appear under the advanced search panel in the image chips section.

Note:

In addition to general rules there is also a couple of flags in the system.

For each individual record metadata can be set to showShape=false - that means that even though that record will be found on the map via geospatial search - its shape on the map will not be shown until its selected from the result list.

There is also a global showShapes flag that control default map behaviour. When the flag is set it means show shapes are now drawn on the maps unless the record is selected.

An example scenario where showShapes should be set to false is when the document shape (like a ship travel log) is a multi point shape. It does not make sense to show all of the points for different documents together. In fact a user would only want to see the points for one document at a time. In such cases the shapes are only used for searching.

Map Markers/Locations and Bookmarks

The marker capability allows a user to save or "mark" a location on the map.

In order to save/bookmark/mark a location on the map the user can use the marker icon (that looks like a flag) in the map tools dialog. After toggling the flag icon, clicking or drawing a rectangle on the map will prompt a dialog to save that point or rectangle.

The saved location will appear under "MyWare Locations". Also, the location will be displayed on the map. To turn on or off the display of the saved locations on the map - the user can toggle or un-toggle the "show markers" check-box in the map tools panel.

Select register here if you need an account, otherwise login using your account username and password.

Follow your favorite searches using the RSS function. Save a search to MyWare, then go to the MyWare Searches panel. From here you can subscribe to this search, and provide an email that receive notifications for this feed.

Configuring maps layers is quite easy. You can add or remove layers from the map_configuration.js file, which can be accessed at the root level, followed by going into the js folder. Once opened, locate the section that contains the list of layers. Then simply add/remove desired layers. Make sure to follow the correct structure as follows:

You can comment out any other map layers if you want a single layer to be used at all times. If you require more detailed information on individual layers, please visit their respective web sites for help.

Note that the ESRI tile layers require ${z}/${y}/${x}

Google Layers

There are 4 google layers types. SATELLITE, TERRAIN, STREET & HYBRID. The layers can be changed by configuring the type object : google.maps.MapTypeId.{type}.

If you want to use any of the Google Layers, the GOOGLE_URL must be set.

If your Knowvation install cannot connect to the google website, then the GOOGLE_URL property must be commented out or set to NULL.

In order to enable or disable anonymous user login please open "ArchivalWare\rware\jboss-5.1.0.GA\server\rware\deploy\awweb.war\WEB-INF\classes\rest\rest-security-config.xml" configuration file and change the following line to enabled to "true" or "false":

In order to disable the 'rank' column in the Grid view, and in the List and Thumbnail Views, you'll need to change the SHOW_RANK property to false,

Due to possible network limitations, searches after every filter change may not be ideal. Setting Explicit search required to false forces the system to only search when the user hits a "search" button, as opposed to on filter changes.